Speaker Logistics

There are over 800 Sessions taking place at NAB Show, within several targeted Theaters and Conferences, and Training Programs. Each Program is different, but typically Speakers are selected by the technical advisory committees, the NAB Show Program Advisory Group, industry surveys and the all-industry Call for Speakers. The NAB Show program is finalized by mid-February, with speakers selected by that time.

Room specifications vary depending on the Conference. You will be able to review the audio-visual and room specifications for your Session upon being notified of acceptance and after you have logged into the Speaker Ready Room.

No. Anyone can submit a proposal addressing any of the suggested topics or trends.

Yes. This can be done in the submission process.

We don’t solicit submissions for the Post|Production World training event.

No. In addition to traditional conference presentations, we’re programming a new stream of content featuring experiential formats that bring learning to life. Examples of new session formats include Peer-to-Peer Roundtables, Lightning Talks, Game Style Learning and TED-style talks. All submissions must consist of at least one primary speaker.

NAB Show is proud to launch new initiatives each year. Typically, these are finalized in the fall. For new initiatives, invitations to speak are usually handled separately with an NAB partner or by the NAB team. Sessions submitted via the annual Call for Speakers are consulted as well during this process.

You will have to re-submit when the next Call for Speakers is announced.

Yes. This needs to be stated in the description on tab 3 during the submission process.

There are typically no more than six speakers per proposal.

All Learning Lab speakers will receive a complimentary NAB Show Conference Session 3-Pack.

Yes, if you are selected as a speaker.

Lost badge replacements are issued in your Speaker Ready Room, or Main Registration onsite. You will be asked to present some form of government-issued ID, as well as pay an onsite processing fee to replace your badge.

Yes. You may request one Session Pass for a guest to attend your Session. All guests must be badged for security purposes, so your guest will be registered as an Exhibits-only Attendee and will need to have both the badge and Session Pass available in order to enter your Session room. Session Passes must be requested one week in advance and can be reserved for you at the Speaker Ready Room for pickup.

Each NAB Show conference has a designated contact for Speaker care. You will be able to view the contact list through the Speaker Dashboard upon acceptance as a Speaker.

No. Speakers are responsible for their own expenses, to include hotel, meals, travel and ground transportation. NAB Show offers complimentary shuttle service between the Las Vegas Convention Center (LVCC) and all official hotels except for the Las Vegas Hotel & Casino and the Renaissance Las Vegas Hotel, which are both within walking distance of the LVCC.

Yes. NAB Show negotiates very attractive hotel rates and travel deals for all Attendees. The official NAB Show Housing site has additional information. We suggest that you make your hotel arrangements no later than March 1, 2020 to guarantee the best selection at the lowest rates.

Yes. A link will be emailed to all accepted speakers to access their online speaker portal. Please contact the Convention Education team if you have any questions or need the link resent to you.

Yes. You will have the ability to view:

• Speaker contact and bio information
• Session details
• Speaker registration
• Deadlines
• Logistics
• Hotel information
• Monthly Newsletter
• Orchestrate, Presentation Management System
• Speaker consent form
• Proceedings (BEIT only)

Yes. You will find this in the Speaker Dashboard.

While Instructions and deadlines for uploading and changes to updating your PowerPoint presentations vary by conference, most presentations and session AV is requested by March 11. You will receive communications on deadlines when you are accepted as a speaker.

Sessions will NOT be recorded or live streamed. If there is a request to record or live stream a session, all speakers participating in that session must complete the “Speaker/Panelist Release and Consent” form (available in the Speaker Dashboard) two weeks prior to the Show.

Requests are granted on a case-by-case basis, via Robin Walters. Requestors must incur expenses on their own, and a Filming Permit must be requested.

Yes! Please contact Melissa Kittson via email or at (202) 429-3924 for more information.

NAB Show Attendee Demographics can be found here. More detail on audiences for each targeted Conference can be found in the Call for Speakers information.

Proposals are posted as soon as the submission selections and proposed speakers for the sessions are finalized.

NAB Show has several social media opportunities available for you to promote your presence as a Speaker:

• NAB Show on Facebook
• NAB Show Group on LinkedIn

Once your Session is posted live on the NAB Show website, we recommend you also create a short URL to your session through one of the various “free” applications available such as http://tiny.cc/.